OPEN ITEM MANAGEMENTS

Open item managements

Open item managements we are using for clearing for documents

     

Go to FS00 Create the following GL Account

Outstanding rent account – Liabilities

GL Account  - Outstanding account

Company code – TAST

Account group – Liabilities

Select Balance sheet items

Activate Open item managements

Field status variants – G001

All other process are same when crating GL Accounts

     

Go to F-02 Post the following documents

     

First documents on 30-04-09

     

Rent Account              10000

      To Outstanding rent a/c          10000

     

Second Documents on 31-05-2009

     

Rent Account              10000

      To Outstanding rent a.c          10000

Go to FBL3N for Display of Outstanding Rent account status. In this status report we find out the which month outstanding rent is open and Which month outstanding rent is clear.

     

Paid Outstanding Rent 10000 through bank on 01-06-09 against the April month Outstanding rent Clear

     

Path: Sap easy access → Accounting → Financial Accounting → General ledger → Posting → Out going payments (F-07)

     

Documents date – 01-06-09               Type – SA                   Company code – TAST

Posting date – 01-06-09                      Period – 03                  Currency – INR

Documents header text – Outstanding rent clearing

Clearing text – Outstanding rent clearing

Bank Data

Account – SBI Account                     Business area – TAHY          

Amount – 10000                                

Text – Std payments (Rent outstanding )

Open item selection

Account – Outstanding Rent Account

Click on process open items tab

Deactivate the 31-05-2009 outstanding rent line item (Double click on amount) Activate the 30-04-09 outstanding rent line item it is already active and Save it

     

Go to FBL3N check the outstanding rent status

     

Partial Payments

Pay outstanding rent account 5000 through bank on 05-06-2009 against May month

     

Path: Sap easy access → Accounting → Financial Accounting → General ledger → Posting → Out going payments (F-07)

     

Documents date – 05-06-09               Type – SA                   Company code – TAST

Posting date – 05-06-09                      Period – 03                  Currency – INR

Documents header text – Partial Outstanding rent clearing

Clearing text – Partial Outstanding rent clearing

Bank Data

Account – SBI Account                     Business area – TAHY          

Amount – 6000                                  

Text – Partial payments (Rent outstanding )

Open item selection

Account – Outstanding Rent Account

Click on process open items tab

Deactivate the already cleared outstanding rent amount in net amount box. Double click on partial amount Dailar box at the time we can see which amount we are going to clear.

Click on simulate and Save

     

Go to FBL3N check the outstanding rent status

Paying outstanding rent 4000 through bank on 30-06-09 (May month)

     

Documents date – 30-06-09               Type – SA                   Company code – TAST

Posting date – 30-06-09                      Period – 03                  Currency – INR

Documents header text – Partial Outstanding rent clearing

Clearing text – Partial Outstanding rent clearing

Bank Data

Account – SBI Account                     Business area – TAHY          

Amount – 6000                                  

Text – Partial payments (Rent outstanding )

Open item selection

Account – Outstanding Rent Account

Click on process open items tab

Click on Partial Payments tab

Deactivate the already cleared outstanding rent amount 6000 in net amount box. Double click on partial amount Dailar box in front of your cleared line item.

Click on simulate and Save

Go to FBL3N check the outstanding rent status

Here Outstanding rent account showing Zero balances but line items are still showing as a open items. If you want to clear this line item do the manual clearing procedures..

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