Residual Payments

Residual Payments

Step1: Go to F-22 Post customer invoice  100000 on 20.05.2008

Step2: Go to F-28 Post customer incoming payments 60000 on 25.05.2008

Setp3: Go to FBL5N Check the customer line item

Step4: Go to F-28 Post Customer incoming payments of 40 on 30.05.2008

Setp5: Go to FBL5N Check the customer line item

Note: In Residual payment method system automatically clear the pen line item. So there is no need for manual payments.

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Manual clearing procedures

Manual clearing procedures (F-32)

Path: Sap easy Access → Accounting → Financial Accounting → Account receivables → Accounts → Clear.

Account – Customer Account

Clearing date – 10.05.2008

Click on process open item tab

Activate the following line items

DR – 50000

DZ - 30000

DZ – 20000

Press enter key and save.

Go to FBL5N and check the customer status.

Note: After clearing the customer partial payments user should done this manual clearing procedures.

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Customer Partial Payments

Customer Partial Payments

Step1: Go to F-22 Post customer invoice 50000 on 01.05.2008

Step2: Go to F-28 Post customer incoming payments 30000 on 01.05.2008

Step3: Go to F-28 Post Customer incoming payments of 20000 on 10.05.2008

Setp4: Go to FBL5N Check the customer line item

Customer – Customer account

Company code – TAST

Select all item radio buttons.

Press F8 for executes.

Here Customer account showing Zero Balances but line shown still open item.. If you want to clear the open item do the manual clearing procedures.

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Display of Customer status

Display of Customer status (FBL5N)

In this status report we find out which invoice is open and which invoice is clear and which invoice is overdue.

Path: Sap easy Access → Accounting → Financial Accounting → Account receivables → Accounts → display/ change line item.

Customer – Customer account

Company code – TAST

Select all item radio buttons.

Press F8 for executes.

Now go to Settings in menu bar → legend on /off  → icon.

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Display of Customer reconciliation Account balances

Display of Customer reconciliation Account balances

Go to FS10N for display of GL account balances

GL account – Sundry debtors account

Company code – TAST

Fiscal year – 2008

Press F8 for executes

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Display of customer balance

Display of customer balance (FD10N)

Path: Sap easy Access → Accounting → Financial Accounting → Account receivables → Account display balances.

Customer – Customer account

Company code – TAST

Fiscal year – 2008

Press F8 for executes.

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Display of customer documents

Display of customer documents (FB03)

Path: Sap easy Access → Accounting → Financial Accounting → Account receivables → Documents display.

Documents Number – enter the document number

Company code – TAST

Fiscal year – 2008

Click on documents list tab

Document type - DR

Click on the arrow mark in front of the documents type

Press enter key

Assign – DR, DZ,DG in single value column

Press F8 for copy and again press F8 for execute.

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second step for customer invoice posting procedure

Step2: Customer Payment Posting (Receipts)

Documents	Debit/Credit	Posting key
Cash / bank Account	Debit	40
Customer Account	Credit	15

Customer Payment Posting Procedure(F-28)

Transaction

Received 100000 amounts from customer (SAIL) on 05.04.2008 and this amount is deposited in Bank.

Path: Sap easy Access → Accounting → Financial Accounting → Account receivables → Document entry → Incoming Payments.

Document Date – 05.04.2008             Type – DZ                   Company code - TAST

Posting Date –            05.04.2008                  Period – 01                  Currency - INR

Documents header text – Customer Payments

Clearing text – Payment received from Customer SAIL.

Bank data

Account -        200008 (SBI Account)           Business Area – TAMU

Amount – 100000

Text – Payment Received from Customer

Open item selection

Account – 400100 (Customer SAIL account)

Click on process open item tab.

Activate the clearing line item.

Simulate and save.

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Customer Invoice Postings Procedure

Customer Invoice Postings Procedure (F-22)

Transaction

Sold 100000 goods to Customer (Sail) on 05.04.2008

Path: Sap easy Access → Accounting → Financial Accounting → Account receivables → Document entry → Invoice- general

Document Date	05.04.2008		Type	DR	Company code	TAST
Posting Date	05.04.2008		Period	01	Currency / Rate	INR
Documents Header text		Sales Invoice Posting

Pstky – 01       Account – 401000 (Customer SAIL Account)

Press enter key

Amount – 100000

Business Area – TAST

Text – Customer SAIL invoice posting.

Pstky – 50       Account – 300001 (Sales Account)

Press enter key

Amount - *

Business Area – TAMU

Text - +

Press enter key and simulate

Click on save.

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Customer Documents Number ranges Settings

Customer Documents Number ranges Settings (OBA7)

Documents	Documents type	Nature of Data
Customer Invoice	DR	Sales documents
Customer Payments	DZ	Receipts
Customer Credit	DG	Sales returns

Go to OBA7 for documents type list

Click on position

Documents Type – DR    ( √ )

Double click on DR documents type.

Click on number range Information tab

Company code - TASL

Click on change Intervals

Click on Insert intervals

No	Year	From Number	To Number
18	2008	400001	500000

Press enter key and save.

Come back three times.

Click on position

Documents type – DZ   ( √ )

Double click on DZ documents type.

Click on number range Information tab

Company code - TASL

Click on change Intervals

Click on Insert intervals

No	Year	From Number	To Number
14	2008	500001	600000

Press enter key and save.

Come back three times

Click on position

Documents type – DG   ( √ )

Double click on DG documents type.

Click on number range Information tab

Company code - TASL

Click on change Intervals

Click on Insert intervals

No	Year	From Number	To Number
16	2008	600001	700000

Press enter key and save.

Customer Documents Posting

Customer Invoice Posting (Sales)

Documents	Debit/Credit	Posting key
Customer Account	Debit	01
Sales Account	Credit	50

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Customer Reconciliation Account Creation (Sundry Debtors Account)

Customer Reconciliation Account Creation (Sundry Debtors Account)

Reconciliation account is nothing but those values we are posting to our sub ledgers that values is updated to the main ledger that types of accounts are called reconciliation accounts.

Go to FS00 and select - 200012 (Sundry Debtors Account)

Click on change fields

Click on Control Data tab

Deactivate the only balance is local currency check box

Reconciliation Account for Account type – Customers

Click on Create/bank/ interest tab

Field Status Group – G067 (Reconciliation Account)

Press enter key and save.

Customer Master Data Creation ( FD01) (Customer Account Creation)

Path: Sap easy Access → Accounting → Financial Accounting → Account receivables → Master records → Create.

Account Group – TAMC

Company code – TAST

Press enter key.

Titles – Company

Name – Steel Authority of India Ltd

Search term – A

Street/house No – YS Industrial area.

Postal code/city – 123456 - Mumbai

Country – IN

Region  - 13

Click on Company Code Data tab

Account Management

Reconciliation Account – 200012

Sort key – 031 (Customer Number wise)

Click on Payments Transaction tab

Terms of Payment – 0001 (Immediate payments)

Tolerance group – TGMC

Press enter key and Click on save.

Note: Just like you can create any number of Customers.

For Changing of Customers Master Data (FD02)

Path: Same.

For Customers Display (FD03)

Path: Same.

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