Friday, August 31, 2012

Run Schedule preparation


 Run Schedule preparation

Path: Spro → Img → Financial Accounting (new) → Financial Accounting global settings → Documents → Recurring entries.
     
Define Run schedule (OBC1)
     
Path: Same
Click on new entries
Run schedule
Description
TAWP
Weekly posting
Press enter key and save.
Come back
     
Enter the Run dates (OBC2)
     
Path: Same
Run schedule – TAWP ( √ )
Click on new entries
Run Dates
07.04.2008
14.04.2008
21.04.2008
28.04.2008
Press enter key and save.
     
Step2: Go to FS00 Create the wages account under expenses

Recurring documents Run Program


Recurring documents Run Program (F.14)
     
In first period
Path: Sap easy access → Accounting → Financial Accounting → General ledger → Periodic processing → Recurring entries → Execute.
     
Company code – TAST
Documents Number – 200001
Fiscal year – 2008
Settlement period – 01.04.2008          to         30.04.2008
Batch input Session name – UBAID (any name)
Press enter key
Press F8 for execute or click on execute button on the top
At the time you will get the following message
“Session UBAID was created”
Now Go to System in the Menu bar → Services → Batch input → Session
Select UBAID (Session Name)
Click on Process tab.
Process mode

11)      Process/forground
When ever our recurring documents have any changes like amount, date business area etc at the time we are using this method.
22)      Display errors only
This method we are using when ever our recurring documents have some errors.
Eg – Any required data is missed.
33)      Back ground
If our recurring documents are done perfectly without any errors we are using this method.

O Display errors only radio button.
Click on process tab
Click on enter key until session over view disply
Come back.
Not: For paying rent the user have to run this program in every period.

Recurring documents with Run schedule
     
If you want to use these recurring documents for regular documents or weekly documents with different dates in different month in this case we are using this run schedule.

Recurring documents preparation for Rent


Recurring documents preparation for Rent (template documents) (FBDI)
     
Path: Sap easy access → Accounting → Financial Accounting → General ledger → Posting → Reference documents → Recurring documents.
     
Company code – TAST
First run – 01.04.2008
Last run – 31.03.2009
Interval in month – 01 (per month)
Run date – 01
Documents type – SA
Documents header text – Rent paid
Pstky
40
Account
400009 (Rent account)
Press enter key tow times
Amount
10000

Text
Rent paid

Business area
TAMU

Pstky
50
Account
200007 (Cash account)
Press enter key
Amount
*
Text
+
Business area
TAMU

Press enter key and simulate the documents
Click on save. (Note the documents number 200001)
Note: Just like this you can prepare any number of Templates like Salaries, Installment payment, Rent etc.
     
Go to FBD3 For Recurring documents Display
Go to FBD2 For Recurring documents Change
Go to F.54 For Delete

Recurring Documents


Recurring Documents (FBD1)
     
Recurring documents is nothing but those documents which are periodically repeating.
     
Recurring documents number ranges settings

      Go to OBA7 for documents type list and click on position
Documents types – X1
Double click on X1 documents type
Click on number range information tab
Company code – TAST
Click on Change Intervals
Click on insert intervals.
     
No
Year
From Number
To Number
X1
2008
200001
300000

Press enter key and save.
Come back

Go to FS00 Create Rent account under expenses.

GL Documents posting with using Account assignment model


GL Documents posting with using Account assignment model

Go to F-02
Document Date –15.09.2008              Type – SA                   Company code - TAST
Posting Date –            15.09.2008                  Period – 06                  Currency/Rate – INR
Documents header text – Wages Paid
Click on Acct Model tab
Account Assignment model – TAST Wage
Keep the amount 1000 in both line items
Simulate the documents and click on Save

Account Assignment Model


Account Assignment Model
     
This Account Assignment model also we are using for document template preparation purpose. These templates is valued for All companies Code in our Group.

Account Assignment model templates preparation for wages (FKMT)

Path: Sap easy access → Accounting → Financial Accounting → General ledger → Posting → Documents → Reference documents → Account Assignment model.
     
Account Assignment model – TAST Wage (you can give any identification code)
Click on Create field (F5)
Currency – INR
Chart of Account – CHAC
Click  on Line item field
     
PK
GL Account
BU-area
Amount
40
Wages Account
TAMU

50
Cash Account
TAMU

Press enter key and Save
Come back

Sample documents Posting in GL


Sample documents Posting in GL
     
Go to F-02 for GL documents Posting
Click on Post with Reference tab
Document No – 100001
Company code – TAST
Fiscal year – 2008
Press enter key
No1: Change the documents date, Posting date in to current date.
No2: Change the Document type in to SA
No3: Change the Period in to Current period
Double click on first line item
Change the amount in to 1000 (or as you like to post)
Then simulate 
Double click on second line item
Change amount in to 1000
Then simulate